Clearly state the position title
Begin the role description by clearly stating the position title. This helps potential volunteers quickly understand the nature of the role. A concise and descriptive title, such as “Event Coordinator” or “Community Outreach Volunteer,” sets clear expectations and attracts individuals whose interests and skills align with the role.
Explain how it contributes to your organisation’s mission
Clearly articulate how the volunteer role aligns with and supports your organisation’s mission. Describe the specific ways in which the volunteer’s efforts will help achieve your goals and make a positive impact. For instance, if your mission is to promote literacy, explain how a volunteer tutor’s work directly helps improve reading skills in the community. By connecting the role to your mission, you help volunteers understand the significance of their contributions and the broader purpose they are supporting.
List main tasks and duties
Outline the primary tasks and responsibilities associated with the volunteer role. Be specific about what you expect the volunteer to do, whether it’s organising events, managing social media accounts, providing support at community centers, or any other duties. This detailed list helps volunteers understand the scope of the role and ensures they are prepared for their responsibilities.
Specify the skills, experience, or qualifications needed
Clearly state any specific skills, experience, or qualifications required for the role. This could include technical abilities, previous experience in a similar position, or soft skills such as communication and teamwork. By detailing these requirements, you help potential volunteers assess their suitability for the role and ensure that you attract candidates with the necessary competencies.
Indicate expected hours and duration of the role
Provide information about the expected time commitment, including the number of hours per week and the overall duration of the role. Specify whether the position is temporary or ongoing, and if there are any key dates or times when the volunteer is required. This transparency helps volunteers manage their availability and commitment to the program.
Highlight what the volunteer will gain from the experience
Emphasize the benefits and learning opportunities the volunteer will gain from the role. This could include developing new skills, gaining practical experience, networking with like-minded individuals, and contributing to a meaningful cause. Highlighting these advantages helps attract volunteers who are looking for personal and professional growth.
Detail the support and supervision provided
Explain the support and supervision that volunteers can expect to receive. This might include orientation and training sessions, regular check-ins with a supervisor, access to resources and materials, and ongoing feedback. Clearly communicating the support structure ensures that volunteers feel confident and supported throughout their tenure, leading to a more positive and productive experience.
